Privacy Policy – TDS Taupō Marist Rugby Club
1. Introduction
TDS Taupō Marist Rugby Club (“we”, “our”, or “us”) is committed to protecting the privacy of our members, supporters, players, and website visitors. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with New Zealand’s Privacy Act 2020.
2. What Information We Collect
We may collect the following types of personal information:
-
Your name and contact details (email, phone number, address)
-
Player details (DOB, emergency contacts, medical information, school, grade)
-
Photos and videos from games or club events
-
Payment information for registrations or merchandise
-
Communication records (emails, enquiries, messages)
3. How We Collect Information
We collect personal information in a number of ways, including:
-
When you register to play with us or enrol your child
-
When you sign up for newsletters, fill out forms, or contact us online
-
Through our website or social media platforms
-
At events, training, or club-related activities
-
When you purchase merchandise or make a donation
4. Why We Collect Your Information
We collect your information to:
-
Manage player registrations and teams
-
Communicate with players, parents, and members
-
Ensure player safety and wellbeing
-
Promote club activities, events, and achievements
-
Meet our obligations with rugby unions and sporting bodies
-
Process payments or sponsorships
5. Sharing of Information
We do not sell your information. We may share it with:
-
King Country Rugby Union or other affiliated rugby bodies
-
Coaching staff and team managers (for operational needs)
-
Medical or emergency personnel (in case of incidents)
-
Service providers who help us operate the website or club systems (e.g. email services, payment processors)
All third parties are required to maintain the confidentiality and security of your data.
6. Photos and Media
By participating in club events or registering to play, you acknowledge that photos and videos may be taken and used for club promotion, including on our website and social media. If you do not wish for your or your child’s image to be used, please contact us directly.
7. Your Rights
You have the right to:
-
Access the personal information we hold about you
-
Request corrections to your information
-
Withdraw consent to receive communications
-
Request deletion of non-essential data
To do so, please email us at: [Insert club email address or contact form URL]
8. Website and Cookies
Our website may use cookies and tracking tools to improve your browsing experience. You can adjust your browser settings to decline cookies if preferred.
We may collect anonymised data (e.g. page views, referral sources) through analytics tools, but this does not identify you personally.
9. Security
We take reasonable steps to keep your personal information safe from loss, unauthorised access, or misuse. Only authorised club personnel can access your data for the purposes outlined above.
10. Policy Updates
We may update this policy from time to time. The latest version will always be available on our website.
11. Contact Us
For privacy enquiries or concerns, please contact:
TDS Taupō Marist Rugby Club
AC Baths Lane
Taupō, New Zealand, 3330
